A preventative maintenance program is essential for any office fit-out, to keep it looking good and functioning as intended.

The program needs to formalise a schedule of regular tasks that help ensure your workspace continues to perform well in terms of safety, comfort, productivity and aesthetics.

We take a look at the specific benefits of preventative maintenance, and what sort of tasks should be on the list.

What a preventative maintenance program can achieve 

Taking care of your fit-out with regular maintenance can:

  • Help prevent ‘reactive maintenance’ – that is, unplanned repairs needed at short notice.
  • Save money in the long-term, by reducing the risk of major repairs or replacement due to neglect.
  • Reduce equipment downtime.
  • Extend the working life of assets.
  • Improve health and safety within the premises.
  • Keep the office looking fresh and new.

A well-maintained office fit-out (as opposed to a neglected one) is also good for morale – which is likely to improve productivity. It also reflects well on the business’s reputation, making it more likely to attract custom.


Will Your Maintenance Program Take Care of Your Fit-Out? / Preventative Maintenance / Formula Interiors


What a preventative maintenance program entails

Every business is different, so there is no single set of rules for a maintenance schedule. Depending on your premises, it may include:

  • Equipment and machinery evaluation and upkeep.
  • Health and safety audits.
  • Checking and maintenance of security systems, fire equipment, HVAC systems, lighting, and communications technology.
  • Carpentry, cabinetry and plumbing repairs.
  • Carpet steam-cleaning.
  • Landscaping and indoor greenery maintenance.

Regular tasks should be carried out on an appropriate schedule, for example, weekly tending of indoor greenery and monthly checking of security systems.

A good preventative maintenance program is something all quality fit-out companies will offer their clients. They will take the time to listen and to understand your needs and goals in a maintenance program, and help you create one that covers all the bases. Processes make complex simple and experience provides certainty.

If you’d like assistance in making sure your office fit-out is maintained to a standard that will continue to serve your business well for years to come, contact our expert team.